In the wake of tax season, there remains the question of what to do with all that paperwork. Of course, much of it needs to be organized and retained. Though volumes of unnecessary documents, especially for a small business, only take up valuable file space. If these documents contain much of your confidential information they cannot be discarded and need to be shredded.
The time taken to destroy these documents, however, can become a productivity nightmare. Whether you are a small business owner or running a business from your home, spending time feeding papers into a shredder steals away important time from managing your business. In addition, depending on the size of paper shredder you own, there is also the endless emptying of the bin and cleaning up the mess that it makes. And as with most paper shredders, the limited run time means waiting for your paper shredder to cool down before you can continue with your paper purge. All in all, it’s a time vacuum.
New shredder developments, however, can improve productivity. Automatic shredding allows users to walk away from the shredder and back to more important tasks for their business.
The AutoMax 200C and the AutoMax 130C are both designed for small business or home business shredding. Both feature hands-free shredding capabilities with a difference in paper capacity. The 200C takes up to 200 sheets, the 130C, 130 sheets. Here’s how it works:
Pile stacks of documents into the drawer—no need to remove staples, or straighten out wrinkles or even pluck paper clips off the documents—the AutoMax automatically handles all that!
Close the drawer
Press start
The 8.5 gallon pull out bin is also easy to empty when shredding is complete.
If your business also uses credit cards or DVDs, there is also a manual feed slot for destroying those as well. You can also use this slot for destroying any junk mail that may contain sensitive information.
With government regulations demanding compliance with identity protection guidelines and an increase in high volume shredding, companies are seeking new ways to improve productivity of the shredding process with automatic paper shredders.
Many businesses choose off-site shredding companies as a convenient solution. However with this hands-off service, comes a few drawbacks including high prices and a risk of exposing confidential information to an external vendor.
Many businesses instead are using automatic on-site shredding. The single cost purchase of an automatic high volume shredder provides long-term shredding without the hefty service fees of shredding services. And an on-site commercial shredder keeps all confidential information in the office.
Most importantly, auto feed paper shredders also provide a hands-free experience. Users simply load the bin, push the button and walk away. From a productivity standpoint, this means employees spend less time shredding and more time on other more important tasks. Another important feature are safety locks, which prevents the shredder from being opened after it begins the shredding process, so confidential documents remain safe until completely destroyed.
Automatic shredding also allows the shredding process to occur in a timely manner, eliminating the risky build-up of confidential documents waiting to be destroyed, making confidential shredding an important perk of automatic machines.
The value of automatic shredding spans across many industries that handle sensitive materials.
Healthcare
Medical clinics and hospitals can quickly destroy reams of sensitive patient information as medical records clerks purge old files in less time.
Law
Law clerks find automatic shredding useful for past client records or destroying the duplicate paperwork of a long case.
Finance
Accountants use automatic shredding to maintain a consistent storage and destruction cycle for business records. Large quantities of sensitive documents are usually in immediate need of shredding, and the process can take accounting clerks weeks to properly dispatch such paperwork.
Real Estate and Mortgage
Credit apps from home buyers quickly pile up on a realtor’s desk, unfortunately a desk often left unattended while showing homes. Automatic shredding saves real estate companies time by allowing these documents, which often contain social security numbers, bank account numbers and driver’s license information, to be quickly shredded without delay.
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